How to Write a Letter to a Congressman
Be sure to place all correct information on the envelope and in the letter itself, such as; date, sender’s address, inside address, and salutation. Include closing, signature (if non-legible then print also), note enclosures and carbon copy when used.
Introduce yourself and give the reason for writing.
State or explain your interest or issue. Choose your subject. Make sure you know your facts. Never base your letter upon rumors or someone else’s complaint.
Make sure you present clarity concerning any topic or issue. This means you have to understand your subject matter. Do your homework ahead of time. Be forth-right, but not obnoxious. You may have a strong disagreement with a congressman. Be forth-right and articulate to the point, but never use hateful words. You get better results by being clear, concise and respectful.
Never send an anonymous letter. If it is your issue it deserves your signature.
Congressmen tell us that a hand-written letter is the most effective method, next to a personal phone call. The personal touch conveys a relationship and is never taken lightly. A typed letter with a signature is the next effective method. Emails are acknowledged but not quite as powerful because of the loss of being personal. Every form of communication will present a message and convey your wish or desire.
Please make your voice heard. Do not forgo your ability and opportunity to speak to your congressmen. They want to hear from you.